A time off policy would let your employees know how your workweek is defined, the types of leaves offered, view the holiday, vacation carryover, and so on. In this article, we’ll show you how Account admins and Admins can create multiple time off policies for each team or office location.


Before you configure your time off policy, here are some prerequisites:


Step 1: Set up your time off preferences. These preferences are permanent and cannot be changed once the time off policy period begins. 

Step 2: Set up your time off types. Let your employees know the different types of holidays provided by your company. 

Step 3: Set up the workweek. This defines the number of working days in your company. If you have multiple office locations with their own workweek and time off policy, you can create multiple workweeks.

Step 4: Set up the holiday calendar. Let your employees know about the optional holidays and regional holidays, to help them plan their vacations better. 


Once that’s done, you can set up the time off policy for your company. To set up a time off policy, 

  1. Head to Settings Time off > Policy.

  2. Click the ‘New policy’ button. You can either use a default time off template based on your work country or create a Custom Policy.

  3. On the page that follows, provide the following information:


    1. Policy Name. You can also make this a default time off policy for all the employees in your company.

    2. Select how you want to calculate your time off. Freshteam lets you manage your time off in hours and days

    3. Select your workweek and your holiday calendar.  

    4. Enter your policy period and the applicable data. This defines the month and the date from which your policy becomes applicable. 

  4. Choose the time off types that should be included in the policy. You can edit the rule of the existing time off types or create a new time off type.  

  5. Once that’s done, on the top right, ‘Save’ the policy or 'Map it to employees' based on the ‘Team’ or ‘Location’.