Accessible to Admin, Account Admin, HR Partner and Recruiter


Every job role requires a different interview process. For example, if you were hiring a marketing person, you’d want them to submit a writing sample during the screening process before you called them in for an interview. A coding test is necessary to filter developers and so on. 


In Freshteam, you can create unique hiring processes, for each job posting, with different stages for candidates to go through before they can become an employee in your organization. 


Understanding the hiring process

  1. The default hiring process has five top-level non-customizable stages

    • Candidate

    • Screening

    • Face to face

    • Offer 

    • Hire

  2. Each stage has a set of rounds/options to clear and move to the next stage. 

  3. You can add custom rounds/options besides the default rounds only under “Screening”, “Face to Face”, and “Offer” stages. 

  4. So, when a candidate applies for a job posting, they start under the candidate stage and move through Screening, Face to Face and Offer before becoming a hire. 

  5. Besides these stages, a candidate can also be moved to a common status such as “Rejected”, “Archived to Talent Pool”, “Deleted” and “Blacklisted” or even moved to a different job posting.


Adding a new hiring process 

  • Adding a hiring process is part of a job posting creation. 

  • Once you have created the job, it will take you to the complete job details page. 

  • Scroll down to find the “Manage Hiring process” option to customize your hiring process.



  • A pop-up with the above categories will open up. 

  • Add custom rounds as necessary by clicking on the “+” icon next to the Screening, Face to face and Offer stages.

  • Type in the name of your round and also determine what skills you want to be measured in them. To do this, click on the “Exam Pad” icon next to the stage that reads “Configure Interview Kit”.



  • Select the competencies you want to be focused on and click on “Add” to add them to the round.



  • You can also preview the process after adding them to the stages by clicking on the Preview option on the top corner of the hiring process section.

  • Click “Save” to save the hiring process.