GDPR compliance calls for Data Subject Consent & Right to be forgotten, which ensures candidates rights on organizations inability to store the data in their HRMS system forever & also to anonymize the candidate's PII data whenever required. This is ensured in Freshteam through Automatic anonymization of the candidates personally identifiable data and Manual anonymization of the same.
Both the features are part of advanced GDPR module which are provided under all the paid plans (Growth, Pro and Enterprise)
Candidate PII Anonymization
*Data Retention Fields
Specify the time period after which Personally Identifiable Information of all your rejected candidates will be anonymized
Enabling these settings will not automatically anonymize all your existing candidates’ personally identifiable information (PII) in your Freshteam account.
- Old candidates’ PII will be anonymized only when the candidate’s status changes, such as Rejected.
- The data retention period will be calculated from the date a candidate’s status changes
- Candidate’s PII in emails received in your mailbox and inbox notifications (outside of Freshteam) will not be anonymized.
These settings and information help towards GDPR compliance and are not intended to be legal advice for your organization. Learn more about GDPR.
Manually Anonymizing PII data
Under GDPR compliance on right to be forgotten, candidates data can be anonymized or deleted whenever required or whenever candidate requests the same through application withdrawal from the system or deletion of data from the system.
Below GIF demonstrates how manual anonymization is done whenever required