Recruiters source candidates from umpteen external sites all through the year, either for active jobs, or proactively saving their profiles in the talent pool for future job openings. To help in this pursuit for the right talent, Freshteam brings you the Sourcing extension. 

The extension helps you in gathering candidate information without switching between multiple tabs, incessant data entry and cross-checking. Further, you can identify if a similar or a duplicate candidate exists in the system, before even pursuing them.

Broadly, it involves four steps. On finding the right profile; 

  1. click the extension 
  2. copy the details 
  3. check for similar and duplicate candidates 
  4. add the candidate to Freshteam

Supported sites: Linkedin, Twitter, Github, Angelist, Facebook, Stack Overflow, Xing, Coderwall, Dribbble, Behance, Naukri

To see the extension in action:

  • Download the extension here, or visit the Chrome store and search for ‘Freshteam Sourcing Extension’.

  • Log into the extension using your Freshteam credentials, and Voila! The extension is ready for use.

  • Once that’s done, click the Freshteam extension icon when you stumble upon a profile you want to save. 
  • Copy and paste the details and Freshteam will search for a match in your company’s Freshteam account. 

    This avoids duplicate entries and prevents you from pursuing the same candidate multiple times, thus saving time and providing a great candidate experience. 

  • You could also enter candidate information such as First name, Last name, Email address, or Profile link of the candidate and re-initiate the search by clicking ‘Search’, or start afresh with ‘Refresh’.

On Finding similar entries:

  • If a similar profile exists, Freshteam would list the details. 

  • If the details match your current search, you can either click 'Add' to enrich the candidate profile with more details or add them to another job.

Adding New candidates using the chrome extension:

If you do not find any matching profiles in Freshteam, you can add them to a befitting active job.

  • Select the job to which you want the candidate.

  • Add the source and category, and other information on current employer, education, tags and so on. Click ‘Add to Job’ or move their profile to the talent pool for later use.

And it’s done!

Candidate Profile Update

Recruitment can be of type Active & Passive. While doing passive recruitment one might come across a profile that fits to a particular job description and the recruitment might want to add them to their ATS system. With the Freshteam extension in place one can go to any* of the professional social networking sites and fill in the bare minimum details (Name, Email, Phone) details, then and there, right from the platform & add the candidates to Freshteams’ candidate list repository.

Once the passive candidate turns active (Interested in job/ reaches out to recruiter for the job description) the recruiter will want the candidate to fill in the details which are part of the recruitment process as a result will want the candidate to fill the job application form posted on career site.

Once the candidate fills in the application form posted on career site & submits it, Freshteam will automatically update the existing information of the candidate that was created while doing passive recruitment. This removes duplication of the candidate profile and creates a good recruiter experience.

Note: Candidate profile update can only happen when the candidate is in Sourcing stage, after moving to screening the update will not be reflected ( and will be created as a new profile.) - points in bracket does not happen if they use the same email id. so we can remove it. Once the candidate fills in the application form posted on career site & submits it, Freshteam will automatically update the existing information of the candidate that was created while doing passive recruitment. - automatic update will happen if the candidate uses the same email id.


Below GIF demonstrates passive recruitment

Once the candidate shows interest thereby turning it into active recruitment in the job the recruiter will want the candidate to fill in the detailed job application posted on the career site. The details filled by the candidate will be updated in the profile that was created in the previous step

Below GIF demonstrates the same

Frequently Asked Questions

  1. What is the difference between duplicate candidates and similar candidates?
    In Freshteam, if the email address of the new candidate matches an existing candidate's profile, it will be considered as a duplicate entry. Whereas, if the full name or the phone number matches with an existing candidate profile, those profiles will be listed as similar entries. 

  2. Will Freshteam auto-populate all the candidate details from the page? 
    Currently, Freshteam does not auto-populate candidate details from the external sites as these external sites do not give permission to scrape data. 

  3. Which job roles can use the sourcing extension? 
    Currently, 6 job roles can access the sourcing extension. They are Limited Recruiter, Limited HR partner, Recruiter, HR partner, Admin, Account Admin

  4. Does the extension track my browser history or read any of my site's data?
    No, our Sourcing Extension does not track your browser history or read your site's data.

  5. How do I troubleshoot if my extension is stuck or my domain is not being recognised?

           1. Refresh the page and try again

           2. Quit/Close the browser completely and open it again

           3. Uninstall and install the extension again

           Reach out to support if none of the above work.